AI Policy

Artificial Intelligence (AI) Use Policy

Contents
  1. 1. Scope and Principles
  2. 2. Use of AI by Authors
  3. 2.1 Permitted Use
  4. 2.2 Prohibited Use
  5. 2.3 Transparency and Disclosure
  6. 2.4 Responsibility and Accountability
  7. 2.5 Data Protection and Confidentiality
  8. 2.6 Use of AI in Research Design and Analysis
  9. 3. Use of AI in Editorial and Desk Check Processes
  10. 3.1 Permitted Use
  11. 3.2 Restrictions and Confidentiality
  12. 3.3 Limitations of AI Use
  13. 3.4 AI Detection Tools
  14. 4. Use of AI by Reviewers
  15. 5. Editorial Responsibility and Oversight
  16. 6. Compliance and Enforcement
  17. 7. Policy Development

1. Scope and Principles

The Caucasus Journal of Social Sciences recognizes that Artificial Intelligence (AI) tools are increasingly used in scholarly research and publishing. These tools may support certain aspects of writing, analysis, and editorial processing; however, their use must be transparent, responsible, and consistent with principles of research integrity.

Artificial Intelligence (AI) refers to computational systems capable of generating or modifying text, data, images, or analytical outputs, including large language models and machine learning systems.

The journal permits the use of AI tools only where such use does not compromise the originality, accuracy, accountability, confidentiality, or ethical integrity of scholarly work. This policy aligns with international best practices, including COPE guidelines.

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2. Use of AI by Authors

2.1 Permitted Use

  • Language editing and grammar correction
  • Improving clarity, readability, or organization
  • Formatting references and manuscript structure (APA style)

AI tools must not replace the author’s intellectual contribution or critical judgment.

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2.2 Prohibited Use

  • Generating or fabricating data, results, or findings
  • Producing scholarly arguments without human verification
  • Generating false or non-existent references
  • Paraphrasing sources in a way that obscures attribution
  • Manipulating images, data, or results unethically
  • Circumventing peer review or editorial processes

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2.3 Transparency and Disclosure

All use of AI tools must be disclosed in an AI Use Statement, placed before the References section.

  • Name of the AI tool
  • Purpose of use

Example:
The author used ChatGPT (OpenAI, accessed Month Year) for language editing and clarity improvement. All content was reviewed and verified by the author.

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2.4 Responsibility and Accountability

  • Authors are fully responsible for all content
  • All AI-assisted material must be verified and approved
  • Sources must be accurate and properly cited

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2.5 Data Protection and Confidentiality

  • No unpublished manuscripts or data uploaded to AI tools
  • No confidential or sensitive information shared
  • Compliance with data protection standards is required

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2.6 Use of AI in Research Design and Analysis

  • AI use must be described in the Methods section
  • Processes must be transparent and reproducible
  • Limitations and potential biases must be disclosed

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3. Use of AI in Editorial and Desk Check Processes

3.1 Permitted Use

  • Reference formatting and citation matching
  • Language and grammar checks
  • Technical compliance with journal guidelines

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3.2 Restrictions and Confidentiality

  • Full manuscripts must not be uploaded to public AI tools
  • Only anonymized excerpts may be used
  • Confidential information must be removed

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3.3 Limitations of AI Use

  • AI must not evaluate scientific quality
  • AI must not assess originality or plagiarism
  • AI must not make editorial decisions

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3.4 AI Detection Tools

The journal may use AI-detection tools, including Copyleaks, for preliminary screening.

  • Results are indicative only
  • Not used as sole evidence
  • Subject to human evaluation

The journal recognizes limitations of AI-detection technologies.

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4. Use of AI by Reviewers

  • Manuscripts must not be uploaded to AI tools
  • Confidentiality must be maintained
  • Reviews must be conducted independently

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5. Editorial Responsibility and Oversight

  • Ensure compliance with AI policy
  • Evaluate AI disclosures
  • Address misuse or non-disclosure

All cases are handled according to COPE principles.

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6. Compliance and Enforcement

  • Rejection of manuscript
  • Retraction of published work
  • Publication of corrections or notices
  • Notification of institutions

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7. Policy Development

This policy may be updated to reflect developments in AI technologies, ethical standards, and indexing requirements.

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